Voting Delegate Experience

Congratulations on your selection as an HOSA Voting Delegate. This select group of individuals has a very important role guiding HOSA-Future Health Professionals into the future. Please take full advantage of this opportunity to be a part of HOSA history!
Duties of the Voting Delegate
The duties of the Voting Delegates are of utmost importance to the operation of a functioning student organization. HOSA is student-led; therefore, students are responsible for the governing of the affairs associated with the organization.  
Voting Delegate duties are to:  
  • Review and act upon the  business of the organization as presented by the Executive Council and  the HOSA, Inc. Board of Directors 
  • Enact proposed changes to the HOSA Bylaws      
  • Approve the Nominating Committee’s Report   
  • Elect the Executive Council 
  • Represent their chartered association


Voting Delegate Work at the International Leadership Conference 
Prior to ILC Arrival, Voting Delegates will be asked to: 

  • Read the Voting Delegate Packet.
  • Review all officer applicant’s online YouTube links and resumes.
HOSA will need the name and email address of each Voting Delegate so a Voting Delegate Packet can be emailed to each person instead of sending to the State Advisor to disseminate. 

Educational Process of the HOSA Voting Delegate
The Voting Delegate educational process is an opportunity for members to direct the work of the organization. It is important for delegates to maintain focus on serving the best interests of members in each chartered association. Since delegates represent each of the chartered associations and bring to the process a variety of experiences and perspectives, it can be challenging for members to understand the impact of the business on the agenda as they synthesize the varying viewpoints for the sake of progress.
Therefore, it is recommended that the Voting Delegate be charged with learning about their role and responsibilities prior to, and during the ILC to maximize the potential of each delegate.


Voting Delegate Eligibility
Voting Delegates will be ineligible to compete in competitive events at the ILC but a track of educational activities is available for participation and competition. Voting Delegates CAN participate and compete in the National Geographic Learning Academic Testing Center, where winners will be announced at the Grand Awards Session on Saturday, and the Health Care Issues Exam as well as Recognition Events where recognition will take place at the Recognition Session on Friday evening. Special arrangements will be made for Health Care Issues Exam as that testing will conflict with the Voting Delegate Orientation.
Voting Delegate Schedule at the ILC
Voting Delegate Involvement at the ILC – total 8 Hours plus state caucus time 
  • Voting Delegate Orientation -  3 hours 
  • Meet the Candidates Breakfast - 2.5 hours 
  • Business Meeting - 2.5 hours 
Wednesday, June 24, 1:00 – 4:00 PM | Voting Delegate Orientation (3 hours)
Conducted by the Voting Delegate Coordinator 
  • Icebreaker 
  • Set Expectations 
  • Role/Responsibility/Purpose 
  • Examine How Voting Delegate Work Supports the HOSA Mission 
  • What is a Chartered Association Caucus? How Does It Work? 
  • Understanding Parliamentary Procedure Used at the ILC Business Session 
  • Prepare Questions for the Officer Candidates at Meet the Candidates 
  • VIP Speaker (optional) 
At 2:00 PM, the Executive Council will come to the meeting and present the slate of candidates from the Nominating Committee. After the slate is presented, the Voting Delegates will continue with their meeting.
Thursday, June 25, 9:00 AM – 11:30 AM | Meet the Candidates Breakfast (2.5 hours) 
Executive Council will conduct this activity. Voting Delegates will meet Candidates.  
  • Continental Breakfast will be served
  • Closed Session with Voting Delegates
  • Conducted by Executive Council and Voting Delegate Coordinator
Thursday, June 25, 11:30 AM - 12:30 PM | Meet the Candidates Forum
Candidates will be stationed around the room and Voting Delegates, as well as any HOSA member, can attend to meet the officer candidates in an open forum. Candidates will talk informally to the Voting Delegates and HOSA members as individuals or in a group setting.
Thursday Afternoon 
Candidates will campaign, and Voting Delegates will meet with candidates and with their state officer team and other members from their state in an organized manner and/or caucus.
Friday, June 26, 8:30 AM – 11:00 AM | Business Meeting (2.5 hours)
All voting delegates are required to attend HOSA's Business Meeting and must be in either official HOSA uniform or non-uniform alternative.  
Friday, June 26, 7:30 PM | Recognition Session 
Announcement of new Executive Council